The Intake Procedure ensures a structured and efficient goods-in process, capturing critical data to maintain quality and compliance.

Booking & Vehicle Check

1. Captures key PO details (supplier, PO number, etc.).
2. Records vehicle condition, including temperature, cleanliness, and pest ingress.

Product Inspection & Quality Control

1. Confirms product quantity, weight, and use-by dates.
2. Displays product specifications with embedded quality checks.
3. If issues are found, conditional questions prompt for comments and photos.

Automated Decision Process

1. Pass: If no issues, the intake is approved with a green RAG status.
2. Fail: If issues are detected, an automated event triggers an email to the supplier, facilitating quicker refunds. A non-conformance is raised, requiring supervisor review before final rejection (red RAG status).

This streamlined process reduces manual effort, ensures faster issue resolution, and enhances traceability, making intake more efficient and transparent.

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